Document Translation shows a translated copy of a file next to the original, so you can read both at the same time.

Document Translation must be turned on for the Data Room. Only users with Admin or the Manage Users & Settings permission can turn it on. Once it's on, any user who can open a file can translate it.

Turn on Document Translation

  1. Inside the Data Room, click the gear icon (Manage Users & Settings) in the left side panel, and select Settings.
  2. Open Additional Security, Features & Disclaimer.
  3. Select Enable Document Translation.
  4. Click Save Changes.

You can also turn it on when you create a Data Room, in the Features section.

Translate a document

There are two ways to translate a document:

  • In the document viewer
  • In the file list

In the document viewer

  1. Open the file.
  2. In the toolbar at the top, click the translate icon.
  3. Under Translate to:, select a language.

In the file list

  1. Right-click the file and point to Translate to...
  2. Select a language.

You can also select one file and click the translate icon (Translate) in the toolbar above the file list.

Change the language

  1. At the top of the viewer, click the name of the current language.
  2. Select another language.

Download a translated copy

  1. In the viewer, click the download icon.
  2. Select Download Translated. To get the file in its original language, select Download Original.

The translated copy downloads as a PDF, with the language code added to its name (for example, Report_fr.pdf). If the Data Room uses watermarking, the translated copy gets the same watermark as a regular download. Only users who can download a file can download its translated copy.

Close the translation

Click Exit Translation. The viewer goes back to showing only the original.

What can be translated

These file types can be translated:

  • PDF: .pdf
  • Word: .doc, .docx, .docm, .dotx, .dotm
  • Excel: .xls, .xlsx, .xlsm, .xltm, .csv
  • PowerPoint: .ppt, .pptx, .pptm
  • OpenDocument: .odt, .ods, .odp
  • Images: .jpg, .jpeg, .png, .gif, .bmp, .tiff
  • Text: .txt

Password-protected documents can't be translated.

Available languages: English, German, Spanish, French, French (Canadian), Italian, Arabic, Portuguese (Portugal), Portuguese (Brazil), Japanese, Korean, Chinese (Simplified), Chinese (Traditional), Dutch, Russian, Finnish, Danish, Swedish, Norwegian, Indonesian, and Vietnamese.

Note: The Audit Trail records each translation and each download of a translated copy. In Analytics, downloading a translated copy counts as access to the original file.